Declaration Forms & Compliance

All exhibitors are required to complete and return the necessary compliance documentation prior to installation.

Participation in IMPRINT is conditional upon receipt of the required forms and supporting documentation.

All documents must be submitted by 05 October.

Failure to provide the required documentation may result in refusal of installation access.

Required Documentation

The following forms must be completed and returned:

1. Health & Safety Declaration

All exhibitors must confirm compliance with venue and event health & safety requirements.

This includes:

  • Safe installation practices

  • Use of appropriate fixings and equipment

  • Electrical compliance (where applicable)

  • Manual handling procedures

Download: Health & Safety Declaration Form

2. Risk Assessment Form

Each exhibitor must submit a completed Risk Assessment covering:

  • Installation activities

  • Equipment usage

  • Electrical items (if applicable)

  • Potential trip hazards

  • Display structures or plinths

The risk assessment should reflect the specific nature of your booth and installation.

Download: Risk Assessment Template

3. Public Liability Insurance (PL)

All exhibitors must provide proof of valid Public Liability Insurance covering the duration of:

  • Installation

  • Fair dates (28 October – 1 November)

  • De-installation

Minimum recommended cover: £5 million

A copy of the insurance certificate must be submitted in advance.

Upload: Public Liability Insurance Certificate

Exhibitors without valid insurance will not be permitted to install.

Artwork & Edition Declaration

In addition to operational compliance, exhibitors must confirm:

  • Accuracy of edition sizes

  • Authenticity of works

  • Transparency of pricing

  • Compliance with copyright and image rights

This declaration protects both exhibitors and collectors.

Download: Artwork & Edition Declaration Form

Submission Process

All completed forms and insurance documentation must be submitted electronically to: jack@imprintartfair.com

Subject line: IMPRINT 2026 – Gallery Name – Compliance Forms

Please Note: Compliance documentation is a mandatory condition of participation.

Exhibitors who do not submit completed forms by the stated deadline may be denied installation access and/or participation in the fair.

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